Events: Add Activities to Your Schedule

Competition admins can create events for the whole competition or for a specific team. Team reps can create events for their own team on the web or in the mobile app.

Who can see an event?

Where the event is created	Team selection / visibility	Where it appears and who can see it
Competition schedule	No team selected	Appears on the competition schedule for everyone in the competition.
Competition schedule	One team selected	Appears on the competition schedule and the selected team's schedule, for that team.
Team schedule	Public Event turned off	Appears only on the team's schedule and is visible to team members.
Team schedule	Public Event turned on	Appears only on the team's schedule and is also visible to anyone who can view the team.

Note: Team members can always see their team's events. The Public Event setting controls whether others who can view the team can also see the event; it does not add the event to the competition schedule.

Add an event to a competition schedule (admins)

1. Open the competition and select Schedule.
2. Click + ADD, then select Add Event.
3. Enter an Event Name and choose an Event Type, such as Practice, Team Meeting, Tryout, or Other.
4. Choose who the event is for:
   • Leave Team blank for an event for everyone in the competition.
   • Select one Team for an event for that team.
5. Add a Description with any details participants need.
6. Set the Start Date, Start Time, Timezone, and Event Length.
7. If needed, set Arrival Time (Minutes Before) and choose a Repeat option.
8. Select a Location and Facility, or choose Use A Custom Location to enter a different location.
9. Click CREATE.

The event appears on the competition schedule and, if you selected a team, on that team's schedule too.

Add an event to your team schedule (web)

1. Open your team and select Schedule.
2. Click + ADD EVENT.
3. Enter the Event Name, choose an Event Type, and add a Description if needed.
4. Choose your Public Event setting:
   • Leave it off to keep the event visible to team members.
   • Turn it on to also show the event to anyone who can view the team.
5. Set the Start Date, Start Time, Timezone, and Event Length.
6. Add an Arrival Time (Minutes Before) and Repeat setting if needed.
7. Enter the Location Name and address details. Scroll down to see the additional address fields.
8. Click CREATE.

The event appears on your team's schedule for all team members.

Add an event to your team schedule (mobile app)

1. Open your team's page in the SportNinja app.
2. Tap the + icon at the top of the team page to open Add Team Event.
3. Enter the Event Name, choose an Event Type, and add a Description if needed.
4. Set Public Event according to who should be able to see it. Team members can always see the event.
5. Set the Start Date, Start Time, Timezone, and Event Length.
6. Add an Arrival Time (Minutes Before) and choose a Repeat option if needed.
7. Scroll down to enter the Location Name and address details.
8. Tap CREATE EVENT.

Event settings

Setting	How to use it
Event Type	Categorize the activity. Options include Conditioning, Evaluation, Fundraiser, Other, Photo Day, Practice, Scrimmage, Skills Session, Team Meeting, Team Social, Travel, Tryout, Video Session, and Warm-Up.
Event Name	Give the event a clear title, such as “Tuesday Practice” or “Season Kickoff Meeting.”
Description	Include instructions, what to bring, or other useful details.
Start Date, Start Time, and Timezone	Set when the event begins and confirm the correct timezone.
Event Length	Choose 15 Minutes, 30 Minutes, 1 Hour, 2 Hours, 4 Hours, or Custom on the web.
Arrival Time (Minutes Before)	Specify how many minutes before the start participants should arrive. For example, enter 15 for a 6:00 p.m. practice if participants should arrive at 5:45 p.m.
Repeat	Choose Does Not Repeat, Weekly, Biweekly, or Monthly on the web. The mobile form uses Never for a non-repeating event.
Location	Add the venue and any relevant facility or address details.

Import events to a competition schedule (admins)

You can add multiple events at once using a CSV file.

1. Open the competition's Schedule.
2. Open the Import menu in the schedule toolbar and select Import Events.
3. Click TEMPLATE to download the event import template.
4. Fill in your events using the template's columns and instructions, then save the file as a CSV.
5. In the IMPORT EVENTS window, choose the date format that matches your file. The default is YYYY-MM-DD, such as 2026-03-04.
6. Drag your CSV into the upload area or click CHOOSE FILE.
7. Click IMPORT and follow any on-screen prompts.
8. Check the competition schedule to confirm the imported events and their details.

Frequently asked questions

Does an event need two teams?

No. An event can have one team or no team selected. Use games when scheduling a matchup between teams.

How do I create an event for everyone in the competition?

As an admin, create it from the competition schedule and leave the Team field blank.

Can a team rep create an event for the whole competition?

Team reps create events for their own team. A competition admin can create an event for the whole competition.

Will a team event appear on the competition schedule?

An event created directly from the team page appears only on that team's schedule. To include an event on the competition schedule, an admin should create it from the competition schedule and select the team if applicable.

Why can't I see the option to add an event?

Confirm that you are signed in with the appropriate competition admin or team rep role, and that you are viewing the correct competition or team schedule. If you still need help, contact your organization admin or SportNinja Support.